Normal shift is usually used for the attendance with regular time schedule. The employees should check in before the start-work time and check out after the end-work time, or their attendance will be late, early leave, or absent. You can add the timetable for normal shift to define the detailed rules (e.g., start-work time, end-work time, late rule, valid check-in/out time, break time, etc.), in order to monitor employees' working hours and attendance.

1. Click Time & Attendance > Timetable to enter the timetable management page.
2. Click Add.
3. Customize a name for the timetable to be added.
4. Select Normal Shift as the timetable type.
5. Set the detailed rules for work time.

   Scheduled Work Time

   The range of the scheduled work time, including start-work time and end-work time.

   Min. Work Hours

   The employee must work for more than this period, so that it can be calculated as the work duration.

   Flexible Mode

   Allow Late/Early Leave

   The scheduled start-work time and end-work time is fixed. The employees need to check in before the start-work time and check out after the end-work time.

   For this mode, you need to set the allowable minutes for late and early leave. If the employee checks in/out within the period after the start-work time or before the end-work time, the status will be Normal.

   For example, if the start-work time is set as 09:00, and the late allowable duration is 30 min, and then if the employee checks in at 09:15, the attendance status will be Normal.

   Flexible Period

   Flexible period allows employees to extend their start-work time and end-work time.

   For this mode, you need to set the flexible duration, which defines the extended duration for both start-work time and end-work time. During this flexible duration, the check-in/out will be recorded and the status will be Normal.

   For example, if the required work time is set as 09:00 to 18:00, and the flexible duration is 30 min, if the employee checks in at 09:15, and checks out at 18:15, the attendance status will be Normal.

6. Set the detailed rules for break time, such as lunch time.

   Auto Deduct

   The fixed break duration, which is set in Break Duration field, will be excluded from work hours.

   Must Check

   The break duration will be calculated and excluded from work hours according to actual break-in and break-out time. You need to set valid break time period in Break Duration field, and the break-in and break-out is valid within the period.

7. View card swiping rule and edit the valid check-in/out period on the time bar. If the employee doesn't check in/out during the valid check-in/out period, the check-in/out will not be recorded and the attendance status will be absent.
8. Click Color field and set the color for the timetable. Different colors refer to the corresponding timetables when drawing for Shift Schedule in time bar.
9. Click Add to finish adding the timetable, or click Add and Continue to continue adding another timetable on this page.

Figure 1. Add Timetable for Normal Shift

In the above figure, if you set the parameters as above, if the employee checks in during 07:00 to 09:00, the check-in will be normal. If the employee checks in during 09:00 to 9:30, the check-in will be normal. If the employee checks in during 09:30 to 11:00, the check-in will be valid but whether late or absent according to the absence rule (configured on General Rule page).

If the employee checks out during 18:00 to 20:00, the check-out will be normal. If the employee checks out during 17:30 to 18:00, the check-out will be normal. If the employee checks in during 16:00 to 17:30, the check-out will be valid but whether early leave or absent according to the absence rule (configured on General Rule page).

If the employee checks in after 11:00, the check-in will be invalid and he/she will be marked as absent or late for a period according to the absence rule (configured on General Rule page).

If the employee checks out before 16:00, the check-out will be invalid and he/she will be marked as absent or early leave for a period according to the absence rule (configured on General Rule page).

Note:

For more details about absence rule, refer to Define Absence.