Add Timetable for Normal Shift

Normal shift is usually used for the attendance with fixed schedule. The employees should check in before the start-work time and check out after the end-work time. Otherwise, their attendance status will be late, early leave, or absent. You can add the timetable for normal shift to define the detailed rules (e.g., start-work time, end-work time, late rule, valid check-in/out time, break time, etc.), in order to monitor employees' working hours and attendance.

1. On the top left, select > Integrated Service > Attendance. Select Shift > Timetable on the left.
2. Click Add.
3. On the top, create a timetable name.
4. Click on the Color field and set the color for the timetable. Different colors represent the corresponding timetables when drawing for Schedule in time bar.
5. In Basic Settings, select Normal Shift as the time period type, and set the following parameters.

   Scheduled Work Time

   Range of the scheduled work time, including start-work time and end-work time.

   Valid Check-In Period

   If the employee does not check in during the valid check-in period, the check-in will not be recorded and the attendance status will be absent or late depending on the absence settings.

   Note:

   It is allowed to set the valid check-in period crossing days, therefore the time period can be more than 24 hours. For example, you can set the start time to 08:00:00 on the previous day, set the end time to 10:00:00 on the current day.

   Valid Check-Out Period

   If the employee does not check out during the valid check-out period, the check-out will not be recorded and the attendance status will be absent or early leave depending on the absence settings.

   Note:

   It is allowed to set the valid check-out period crossing days, therefore the time period can be more than 24 hours. For example, you can set the start time to 18:00:00 on the previous day, set the end time to 19:00:00 on the current day.

   Min. Work Hours

   Employees' work duration in one day must be longer than minimum work hours. Otherwise, the attendance status will be absent.

   Flexible Mode

   Allow Late/Early Leave

   The employees are allowed to arrive late or leave early for a specific period of time. For this mode, you need to set the allowable time for late and early leave. If an employee checks in/out within the period after the start-work time or before the end-work time, the attendance status will be Normal. For example, if the start-work time is set to 09:00:00, and the late allowable duration is 30 minutes, and the employee checks in at 09:15:00, the attendance status will be Normal.

   Flexible Period

   Flexible period allows employees to extend their start-work time and end-work time. For this mode, you need to set the flexible duration, which defines the extended duration for both start-work time and end-work time. If the total late and early leave time is within the flexible duration, the attendance status will be Normal. For example, if the scheduled work time is set to 09:00:00 to 18:00:00, and the flexible duration is 30 minutes, and the employee checks in at 09:15:00, and checks out at 18:15:00, the attendance status will be Normal.

6. In Break Period, set the following parameters.

   Break Time

   Click Add to select one or multiple break timetables. For adding timetables, see Add Break Timetables.

   Count Break Time in Work Hours

   Check the function to include the break time into work hours. It is checked by default.

7. In Attendance Calculation, switch on Attendance Required During Time Period, and set the following parameters.
   Note:

   The attendance calculation rule has higher priority than the department and global rules.

   Set Calculation Rule

   Switch on to set the calculation method of work duration.

   Calculated by

   First In & Last Out: Only count and calculate the duration of the first and last check-in/out records within the valid check-in/out period.

   Each Check-In/Out: Count each check-in/out record within the valid check-in/out period and calculate the total duration. You need to set a minimum interval in Min. Interval to filter out repeated check-in/out records.

   Enable T&A Status on Device

   Check to record the T&A status on the attendance check devices.

   Uncheck to discard the T&A status on the devices and only record the person information and check-in/out time.

   Note:

   • If a break timetable in the timetable is not enabled with T&A Status on Device, it will be enabled if you enable this function for the timetable.

     If a break timetable in the timetable is already enabled with T&A Status on Device, this setting will not change even if you disable the function for the timetable.

   • To configure the rule of T&A status on device, see Customize Attendance Status on Device for details.

   Day Change Settings

   Switch on to set the day change time.

   Absence Settings

   Set a different absence rule instead of using the general absence rule.

   Note:

   See details about setting a general absence rule in Define Absence. You can also refer to this topic for explanations for the parameters in the absence rule.

8. In Overtime, switch on Count Timetable as Overtime, and set the following parameters.
   Note:

   • The overtime timetable has higher priority than the department and global rules.

   • See details about setting an overtime timetable in Configure Overtime Parameters. You can also refer to this chapter for explanations of the parameters.

9. Optional: In Timetable Overview, view the timetable in a time line.
   Figure 1 Timetable Overview

   Note:

   You can drag the time line to the left or right.

10. Click Add to save the timetable, or click Add and Continue to continue adding another timetable.