Add Timetable for Flexible Shift

Flexible shift is usually used for the attendance with flexible schedule. It does not require a strict check-in time and check-out time and only requires that the employees' work hours are longer than the minimum work hours.

1. On the top left, select > Attendance.
2. Select Shift > Timetable on the left.
3. Click Add.
4. On the top, create a timetable name.
5. Click on the Color field and set the color for the timetable. Different colors represent the corresponding timetables when drawing for Schedule in time bar.
6. In Basic Settings, select Flexible Shift as the time period type, and set the following parameters.

   Valid Check-In/Out Period

   If the employee does not check in/out within the valid check-in/out period, the check-in/out will not be recorded and the attendance status will be late or absent.

   Min. Work Hours

   Employees' work duration in one day must be longer than minimum work hours. Otherwise, the attendance status will be absent.

   Latest Check-In Time

   If the actual check-in time is later than this time, the attendance status will be marked as Late.

7. In Break Period, click Add to select the break timetables to define the break time in the timetable.
   Note:

   • You can click Add to create a new break timetable. See details in Add Break Timetables.

   • Check Count Break Time in Work Hours to include the break time into work hours.

8. In Attendance Calculation, switch on Set Calculation Mode, and set the following parameters.
   Note:

   The attendance calculation rule has higher priority than the department and global rules.

   Calculation Rule

   Calculated by

   First In & Last Out: Only count and calculate the duration of the first and last check-in/out records within the valid check-in/out period.

   Each Check-In/Out: Count each check-in/out record within the valid check-in/out period and calculate the total duration. You need to set a minimum interval in Min. Interval to filter out repeated check-in/out records.

   Enable T&A Status on Device

   Check to record the T&A status on the attendance check devices.

   Uncheck to discard the T&A status on the devices and only record the person information and check-in/out time.

   Note:

   • If a break timetable in the timetable is not enabled with T&A Status on Device, it will be enabled if you enable this function for the timetable.

     If a break timetable in the timetable is already enabled with T&A Status on Device, this setting will not change even if you disable the function for the timetable.

   • To configure the rule of T&A status on device, see Customize Attendance Status on Device for details.

   Day Change Settings

   Switch on to set the day change time.

   Absence Settings

   Set a different absence rule instead of using the general absence rule.

   Note:

   See details about setting a general absence rule in Define Absence. You can also refer to this topic for explanations for the parameters in the absence rule.

9. In Overtime, switch on Count Timetable as Overtime, and set the following parameters.
   Note:

   • The overtime timetable has higher priority than the department and global rules.

   • See details about setting a overtime timetables in Configure Overtime Parameters. You can also refer to this topic for explanations for the parameters.

10. Optional: In Timetable Overview, view the timetable in a timeline.
    Figure 1 Timetable Overview

    Note:

    You can drag the timeline to the left or right.

11. Click Add to save the timetable, or click Add and Continue to continue adding another timetable.